Question 1

What's included in each of the three plans?

Accepted Answer

We offer three annual plans. Essential HK$1,300/yr — NAR1 annual return filing only; best suited to companies that already have a company secretary and just want the filing outsourced. Standard HK$2,300/yr (most popular) — includes acting as your Company Secretary, NAR1 filing, processing director / shareholder / address changes, share transfers, and ongoing maintenance of the Significant Controllers Register (SCR); covers the day-to-day needs of most SMEs. Professional HK$3,300/yr — everything in Standard, plus processing of share allotment, director and company secretary appointment / resignation, company name changes, share transfer, and professional consultation services; suited to companies with frequent corporate changes or a heavier compliance load. (A registered-office address and mail scanning are available as separate add-ons.)

Question 2

What government fees are charged on top of your service fee?

Accepted Answer

Our service fee and statutory government fees are itemised separately and never co-mingled. (1) NAR1 annual return government fee: HK$105/yr if filed on time. (2) Business Registration (BR) renewal effective 1 April 2026 — 1-year BR HK$2,350 (HK$2,200 registration + HK$150 Protection of Wages on Insolvency Fund levy reinstated under the 2026/27 Budget), 3-year BR HK$6,170 (HK$5,720 + HK$450 levy). (3) Incidental Companies Registry filing fees if any. (4) Director/shareholder change notifications (ND2A/ND2B) are typically fee-exempt. All amounts are Hong Kong government charges, paid through to the Companies Registry or IRD with no mark-up.

Question 3

Are there any hidden charges?

Accepted Answer

No. The annual fee covers every line item listed in your chosen plan. If a request falls outside the plan (e.g. share buy-back, overseas notarisation handling, same-day rush filing, or a new government fee schedule), we issue a written quote BEFORE doing the work and only proceed once you confirm. All government fees are passed through at face value with no mark-up.

Question 4

What's the difference between Standard and Professional? When should I upgrade?

Accepted Answer

The difference is the breadth of corporate-change work covered. Standard (HK$2,300/yr) acts as your Company Secretary and covers day-to-day items: NAR1 filing, processing of director / shareholder / address and personal-information changes, and ongoing SCR maintenance. Professional (HK$3,300/yr) adds the heavier, less-frequent transactions: share allotment, director and company secretary appointment / resignation, company name changes, share transfer, and professional consultation services. Upgrade to Professional if you expect share or board changes during the year. A registered-office address (HK$2,800/yr) and mail scanning (HK$2,000/yr) are separate add-ons that can be paired with any plan.

Question 5

Can I buy annual-filing only without switching my whole company secretary?

Accepted Answer

Yes — that's exactly what the Essential plan (HK$1,300/yr) is for. It suits companies that already retain their own company secretary or another service provider but want the NAR1 annual filing outsourced. We prepare the NAR1, file it with the Companies Registry, follow up the acknowledgement, and send reminders at 30 and 14 days before the deadline. If you also want us to act as Company Secretary or Designated Representative (DR), choose Standard or Professional.

Question 6

What are the payment terms and billing cycle?

Accepted Answer

Annual fees are paid in advance on the engagement date or renewal date, covering the next 12 months. We accept bank transfer (FPS / HSBC), cheque, and WeChat Pay. New clients receive an invoice on engagement, due within 7 business days; renewing clients receive a renewal invoice 30 days before expiry. Any government fees (NAR1, BR, etc.) we pay on your behalf must be settled in full before the payment due date so we can arrange them.

Question 7

How are fees handled if I switch to you mid-year?

Accepted Answer

Mid-year switching is common and we support pro-rata billing through to your next NAR1 anniversary so that your billing cycle aligns with your incorporation anniversary. The process: (1) we draft the resignation of the outgoing secretary and the board resolution appointing us; (2) we file ND2A / ND2B change notifications with the Companies Registry within 15 days (government fee typically waived); (3) we receive the statutory books and registers from the outgoing secretary; (4) we refresh the SCR and Designated Representative records. The handover normally completes in 5-10 business days with no disruption to operations.

Question 8

How fast do I get a formal quote and what information do I need to provide?

Accepted Answer

Under standard circumstances you receive a written formal quote within the same business day (8 working hours) of your enquiry. To speed things up please supply: (1) company English and Chinese name and Business Registration number; (2) date of incorporation or most recent NAR1 filing date; (3) whether you already have a company secretary and the name of the current provider; (4) any director / shareholder / address changes in the past 12 months; (5) whether you need us to provide a registered-office address. If the information is complete, the plan can be confirmed, signed and activated the same day.

Question 9

How much are the registered office address and mail scanning add-ons, and can I buy them on their own?

Accepted Answer

Yes, both can be purchased standalone. Registered Office Address — HK$2,800/year — provides a Hong Kong registered address for clients without their own HK office or based overseas, and includes receiving and forwarding statutory letters from the Companies Registry, IRD and other government departments. Mail Scan & Send — HK$2,000/year — we open incoming letters on receipt, scan them, and send them to you by email or WhatsApp the same day. Each is available on its own or as an add-on to any plan (Essential / Standard / Professional); the scanning service is particularly suited to clients whose statutory mail already reaches us (e.g. where we act as Company Secretary or Designated Representative). These are service fees; government fees are charged separately.

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Government Fees & Statutory Obligations (Charged Separately)